Privacy Policy for Future Concern Solutions Ltd.
Effective Date: July 5, 2025

1. Introduction
Future Concern Solutions Ltd. (“we”, “our”, or “us”) respects your privacy and is committed to protecting your personal information. This policy covers how we collect, use, disclose, and retain data for employees, employers, candidates, clients, and website visitors in compliance with Canadian privacy laws such as PIPEDA and applicable Ontario legislation.

2. Scope & Accountability
This policy applies to individuals and entities engaged with us, including temporary workers, employers, clients, job seekers, and website/interview visitors. We designate a Privacy Officer responsible for overseeing privacy compliance and can be contacted at:

Privacy Officer
Future Concern Solutions Ltd.
London, Ontario, Canada
Email: privacy@futureconcern.ca

3. Personal Information We Collect
We collect only personal information necessary for operational purposes, which may include:

• Identification data (name, address, contact details)
• Employment details, résumés, work history
• Banking/payroll info
• Background check data, references, qualifications
• Website data (cookies, IP addresses)

4. Purposes of Collection & Consent
We collect your information for:

• Matching candidates to job opportunities
• Payroll administration and benefits
• Credential verification and background checks
• Communicating with stakeholders
• Website analytics and service improvement
• Legal compliance (e.g., workforce regulations in Ontario)

We obtain explicit or implied consent before collecting personal data, unless legally exempt under PIPEDA

5. Use, Disclosure & Retention
We use and disclose personal information:

• To provide staffing and recruitment services
• With your consent, or as required by law
• With clients for job placements and related purposes

Retention periods:

• Temporary staff: while on assignment plus 6 years
• Permanent placements: until 1 year after placement

6. Accuracy & Security
We strive to keep your information accurate, complete, and up to date. We implement physical, technical, and organizational safeguards—such as encryption, access controls, and secure storage—to protect your data.

7. Access, Correction & Choices
You have the right to access your personal information and request corrections. Requests can be made in writing or via email, and we’ll respond promptly by PIPEDA .

8. Automated Decisions & Cookies
We may use analytics and automated systems to optimize job matching and website performance. We use cookies and other tracking tools; you may disable cookies through your browser settings .

9. Legal Exceptions
We may disclose personal information without consent in limited circumstances, such as:

• As required by law (e.g., court orders)
• To protect safety or defend legal claims
• In emergencies or for regulatory compliance

10. Policy Updates
We may update this policy periodically. The latest version will be posted on our website with an updated “Effective Date.” Archived versions will also be available online.

11. Contact Us
For inquiries, requests, or concerns about this policy or privacy practices, contact:

Privacy Officer
Future Concern Solutions Ltd.
London, Ontario, Canada
privacy@futureconcern.ca

Note:
Future Concern Solutions Ltd. operates under license as a Temporary Help Agency (THA) & Recruiter in Ontario, as regulated by the Employment Standards Act (ESA). We are committed to protecting the rights of temporary employees and maintaining full compliance with all applicable employment and privacy laws.